COR Work Plan
FAC-COR Level II Individual Assignment – Day 5 – COR Work Plan
Module 4: Award
COR Work Plan
Instructions: As we have seen throughout the training, a COR’s responsibilities can be varied and complex. Surveillance of contractors, documentation, communication, and file maintenance are just a few of the COR’s many responsibilities. To track these responsibilities, developing a COR work plan is one of the essential COR tasks in managing the contract during the post-award phase, and it helps ensure that the COR can fulfill all duties and responsibilities.
There is no set format to follow in preparing a COR work plan. It can be simple or complex, but it must specify the performance outputs of the SOW and describe the methodology by which the government will conduct inspection and acceptance of the contractor’s performance, as required by the contract.
The work plan should be developed as soon as the COR is appointed and may be modified as needed throughout the acquisition process. A COR work plan serves as:
· A baseline for project management and scheduling
· Simple tool for tracking contract progress
· Following the plan to monitor contract performance and perform other delegated responsibilities
The COR work plan should indicate the level of commitment or amount of time and effort that will be necessary to monitor the contract to ensure successful performance. The COR determines the level of effort by considering general historical factors and the contractor’s performance history.
Directions: Using the COR Work Plan Best Practices, delegation letter, and QASP below, determine and develop a COR work plan for the pharmacy flooring acquisition. Remember to address:
· Administrative information
· Historical factors
· Monitoring techniques
· Documentation of performance
· Areas of concern or conflict
Instructions: Develop a COR Work Plan in the below space
Best practices for developing a work plan:
- Identify the purpose for the work plan
- Develop goals/task/outcomes to accomplish (Use the QASP or delegation letter)
a. Use SMART (Specific, Measurable, Achievable, Relevant, Time bound)
- Identify resources (needed or impacted from the work plan)
- Identify obstacles or barriers that will impact the work plan
- Identify who is responsible for the work plan results or outcomes
Below are few examples of a COR work plan templates from basic to complex:
Example 1
Outcome Indicators
Data Collection
Timelines
Responsible
Evaluations and or Results
Dust
Collect samples from dust monitors
Daily
COR
Results must be within the monitoring agreement no higher than .1 mil
Example 2
Process Step
Resource(s) Needed
Expected Effort
Schedule
Meeting
Contractor, COR, PM
Discuss daily events and deliverables
Daily at
Invoicing
Invoice from contractor
Contractor submits
At the end of the contract
Example 3
Rank # (importance)
Goal / Task
Communication Needs
Resource Needs
Date Due or Frequency
Obstacles?
Solutions
Process / Report Made
Just think of a work plan like baking a cake. The final goal of it is to bake a cake and there are procedures or task to get to the final delivery:
http://www.wiley.com/college/busin/icmis/oakman/outline/chap05/images/f5_01.gif
The above picture is the work plan to bake a cake.
Delegation Letter
Department of Veterans Affairs
Memorandum
Date: June 12, 2015
From: Miranda Ballard, Contracting Officer, Center Agency Contracting Office
Subject: Delegation of Authority as the Contracting Officer’s Representative for Contract# VA15-270-B-0181, Install Pharmacy IV Admixture Flooring
To: Henry McCutchen
- As authorized in VAAR 801.603, you are hereby designated as the Contracting Officer’s Representative (COR) for the “Install Pharmacy IV Admixture Flooring” program in the administration of the above numbered contract.
- Subject to the limitations stated elsewhere in this delegation of authority, you are authorized in connection with this contract to perform the duties and responsibilities, which are enumerated below:
a) Monitor the Contractor’s performance to assure compliance with the technical requirements of the contract.
b) Reviewing and approving progress reports and other items required for approval.
c) Assuring that changes in work under the contract are not implemented without prior written authorization of the contracting officer.
d) Recommending in writing to the Contracting Officer contract enforcement actions and changes desired in the contract with justification for the proposed change, subject to supervisory approval of those listed through which this delegation passes.
e) Authorized to generally supervise contract performance, inspect deliveries, and place delivery orders for services against this contract.
- This delegation does not authorize any other actions, including, but not limited to the following, all of which remain the responsibility of the Contracting Officer:
a) Making changes to contract terms and conditions. This includes changes involving increase and decrease in contract prices as well as no cost changes.
b) Requiring extras.
c) Extending completion time frames established by the contract.
d) Terminating the contract in whole or in part.
- The Contracting Officer must authorize all changes to the contract ion writing. Any irregularities, discrepancies, or deficiencies observed should be reported, in writing, to the Contracting Officer using established procedures.
- You are reminded that the Government cannot be bound by the unauthorized actions of its personnel, and the contract may look to such persons for payment of any claims in connection with such actions.
- This designation shall remain in effect throughout the contract life unless it is revoked in writing by the Contracting Officer.
COR Acknowledgement of Delegation
The undersigned hereby acknowledges receipt of one copy of the foregoing delegation on . One copy is returned herewith.
Signature of Designee Date
Please acknowledge receipt of this Delegation as shown below
Contractor’s Acknowledgement of Delegation
The undersigned hereby acknowledges receipt of one copy of the foregoing delegation on . One copy is returned herewith.
